Proofreading - Create a System

So many of us write articles, post blogs and put out newsletters today. This is something we’ve added to our list of things we have to do. Because they are additional they can suffer the consequence of not receiving the attention they deserve.

How many times do you post an article or a blog, or send your newsletter only to find that you’ve got misprints and typos in it? Ugh! You wish you could pull it back but it’s already out there!

One of the hardest things to do is proofreading your own work. You’ve said it and read it so many times that you aren’t seeing it as clearly as someone new to it. So, there’s the answer. Find someone with good grammar and spelling skills who will offer to read through your work before you send it out. Then make sure you give them plenty of time to read it.

A few years ago I was in an organization that put out a paper newsletter. The day before it was going to print I noticed some big typos. We got them fixed and I offered to proofread the newsletters pre-print. Unfortunately, they kept sending it to me the day they wanted to print it. This did not afford me the time to properly read through the 10 page newsletter.

Set yourself up for success by creating a system that works – on all sides.

So, are there any typos in this post? J

1 comment:

John Ettorre said...

You said it, Diane. I'm a believer in the idea that, as one person I know once memorably put it, typos are worse than fascism. As we see more and more language errors--large and small--creeping into all kinds of communications, you can stand out as a thorough and professional person or organization simply by doing the basics, or at least what used to be considered the basics.

Never send anything out that you haven't first printed out to read (for reasons that perhaps only a brain researcher could explain, it's far harder to catch errors on a screen than on a printed page). Even when posting comments on a blog, hit the preview button to review your comment for errors before hitting the publish button. And as you say, wherever possible, always have another set of eyes look over your work before sending it out. Even editors and proofreaders need their own editors and proofreaders.

Anyway, thanks for hitting on an important topic.